Implementing an Effective Time and Attendance System at the Puerto Rico Department of Education
The Oversight Board has been made aware that the Puerto Rico Department of Education (PRDE) made at least $80 million in payments over 13 years to employees who had resigned, are retired, deceased, or otherwise not working because it has not effectively used an automated time and attendance system that would ensure only employees who are working get paid.
The Oversight Board became aware of these payments as it continued to request more granular information about payroll spending, employee rosters and time and attendance as part of its mandate to ensure fiscal responsibility and monitor implementation of the Certified Fiscal Plan for Puerto Rico.
The Oversight Board, together with PRDE, the Puerto Rico Fiscal Agency and Financial Advisory Authority (AAFAF), and the Puerto Rico Treasury Department (Hacienda), has begun overseeing a project that seeks to fully implement a time and attendance policy, enforce the use of the PRDE’s existing time reporting system (Kronos), and ensure that all PRDE payroll systems are automatically linked by December 15, 2020. As such, starting with the December 15th pay period payable in January 2021, PRDE employees throughout all schools and offices would receive discounts on paychecks for time and attendance not recorded in the system.
The project will extend through the end of February 2021 to support PRDE through three consecutive pay periods to ensure that agency personnel is well-trained and that all systems are properly programmed.
Further, the Oversight Board will post weekly progress reports every Tuesday on this web page until the project is completed.
November 16 to November 20